Contracts Assistant, Hachette UK
Who we are and what we do
Hachette UK is a leading UK publishing group. The group is made up of ten autonomous publishing divisions and over fifty imprints with a rich and diverse history. Hachette UK is owned by Hachette Livre, the world’s second largest trade and educational publisher, and also has subsidiaries in Australia, New Zealand, Ireland and India as well as working closely with our sister company in the USA, Hachette Book Group.
The Contracts Department comprises a team of 19 who handle approximately 3000 contractual paperwork requests per annum. This includes author contracts, subsidiary rights agreements and other contractual paperwork such as amendments and contributor agreements. The Contracts Department works alongside the Legal Department which comprises a team of 5 lawyers who handle legal disputes, compliance matters and complex contracts across the Hachette UK group of companies. These Departments power creative success by being technical experts and commercially sound partners to the Hachette UK publishing businesses.
What you’ll be doing
Reporting to the Legal (Business Affairs) Director the Contracts Department Assistant will work across the Contracts Department providing administrative support such as:
- Process contracts for signature both in physical form and via electronic signature software
- Barcode, scan and upload contracts to a database and arrange for archiving of physical copies
- Maintain the contracts log
- Update contract information on the Biblio publishing database
- Return signed contracts to authors/literary agents
- Support team members as required, for instance, due to staff absence
- Work with colleagues on projects as they arise, including for example, onboarding of contractual paperwork as part of the acquisition of another publishing company or their assets, researching queries from colleagues in the Legal Department, Editorial, Marketing, IT, Finance and other teams working on implementing new systems and business models within Hachette.
With experience and after training you may also:
- Draft and/or check certain contractual paperwork, including addenda, simple author contracts, intercompany paperwork, non-disclosure agreements.
- Handle copyright reversion requests
- Manage queries from editors, other staff, authors and literary agents
Who we’re looking for
Someone with paralegal, office work or other experience demonstrating reliability, team work, computer literacy and attention to detail, not necessarily in publishing. An adaptable problem-solver with the initiative to manage a competing workload.
What we offer
This role is part of an experienced team in a creative and dynamic working environment. There is room for professional development within the role and, as part of Hachette, you will benefit from an extensive training library and development schemes such as networking and mentoring.
The role is based at our London office with flexible working available to all candidates.
Hachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds. Read more about Changing the Story here.
The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit www.booktradeentrysupport.org